If you can’t complete a sale with a buyer — if, for example, the item is damaged, you have fewer items in stock than you thought, the buyer purchased the item using the wrong shipping address or any other unexpected problem occurred — you can cancel the transaction.
If at all possible, try to avoid canceling a transaction because you don’t have the item to send — it’s considered a transaction defect and may affect your Seller Performance Level. The buyer will still be able to leave you negative or neutral feedback about the transaction.
Cancel a transaction
You can cancel a transaction as long as:
- You haven’t sent the item yet.
- The buyer hasn’t asked eBay to step in and help because they didn’t receive the item.
- You haven’t opened an unpaid item case.
You can also cancel a transaction from Seller Hub. After you cancel, we’ll let the buyer know. If they’ve already paid, they’ll get a refund.
How to cancel a transaction in Seller Hub
You can cancel a transaction up to 30 days after a sale, even if your buyer has already paid.
What happens after you cancel a transaction
If you’re a managed payments seller, or if the buyer paid using PayPal, a full refund will be issued automatically.
If the buyer used another payment method, they will be asked to confirm that they received their refund before the cancellation is complete.
Once the buyer has been refunded, you’ll receive a Final Value Fee credit.
If a buyer asks you to cancel an order, they’ll need to send you a cancellation request.
Once you receive their request, you’ll have 3 days to approve or decline it. If you approve it and the buyer has already paid for the item, you have 10 days to refund them. If you haven’t refunded them within 10 days, they can file a claim through the eBay Money Back Guarantee.
When you refund a buyer after accepting their request to cancel a transaction, we’ll automatically relist your item for you. If you don’t want your item to be relisted, simply uncheck the Relist item after cancellation box when issuing the refund.
When a buyer cancels a transaction, they can’t leave negative or neutral feedback or lower detailed seller ratings for you.
Getting a final value fee credit
To receive a final value fee credit, the cancellation must be completed.
If the buyer paid using credit or debit card, Apple Pay, Google Pay, or PayPal, the refund is complete when eBay shows that their account is refunded. If they paid using any other method, the refund will be considered complete when they confirm they’ve received their money back.
eBay will credit the final value fee to your account 7 to 10 days after the cancellation request is complete.
If you’re a managed payments seller, eBay will usually refund your payments processing fees if you fully refund a buyer to resolve a refund, return, or cancellation request.
You might also be interested in:
eBay Seller Levels
Find out how eBay evaluates seller performance, how eBay seller levels are assigned, and how you can become a Top Rated Seller and Top Rated Seller Plus.
Final Value Fees
This fee depends on the Item category, the item’s price and international eBay site (e. g. ebay.de, ebay.it, etc.). The fee is calculated as a percentage of the total amount of the sale, including the shipping cost, and in most cases does not exceed 10%.